Board of Supervisors Minutes 2024-01-23

DEREK RAPIER County Administrator (928) 865-2072   BIANCA CASTAÑEDA Clerk of the Board   FACSIMILE (928) 865-9332

BOARD OF SUPERVISORS P.O. BOX 908 253 5TH STREET CLIFTON, AZ 85533

DAVID GOMEZ District 1 RON CAMPBELL District 2 RICHARD LUNT District 3

 

MEETING NOTICE and AGENDA

Pursuant to Arizona Revised Statutes §38-431, et. seq.

and amendments thereto, the

GREENLEE COUNTY BOARD OF SUPERVISORS

also sitting as Board of Directors for

GREENLEE COUNTY PUBLIC HEALTH SERVICES DISTRICT

and

GREENLEE COUNTY FLOOD CONTROL DISTRICT

hereby gives notice that a

Regular Meeting

will be held on Tuesday, January 23, 2024 – 8:00 a.m. The Public will have physical access to the Board Meeting Room be no later than 7:45 a.m.

Audio/Visual Streaming of this meeting may be found at:

https://www.youtube.com/@GreenleeCountyAZ

Board of Supervisors Meeting Room, 2nd floor Courthouse Annex, 253 5th Street, Clifton, Arizona

AGENDA

*****

Total financial impact to Greenlee County to date resulting from  

Sheriff’s lawsuit against the Board of Supervisors = $289,763.33

In attendance: Board of Supervisors members: Richard Lunt, Chairman, David Gomez, Member and Ron Campbell, Member Also present were Gary Griffith, County Attorney, Derek Rapier, County Administrator, Austin Adams (via zoom), HR Director, and Bianca Castañeda, Clerk of the Board

 

1. Call to Order

 

Chairman Richard Lunt called the meeting to order at 8:02 a.m.

 

1. Pledge of Allegiance

 

Supervisor Campbell led those present in the pledge.

 

1. Call to the Public

 

No responses to call to the public.

 

 

2. PUBLIC HEALTH SERVICES DISTRICT – the Board of Supervisors will convene as the Board of Directors of the Greenlee County Public Health Services District and will reconvene as the Board of Supervisors following consideration of these items:
3. Consent Agenda
4. Clerk of the Board: Consideration of approval of Public Health

Service District expense warrants in excess of $1,000.00

2. Health Department Manager: Consideration of approval of Employee

Transaction Form: J. Leaman, Animal Control Officer

 

Upon motion by Supervisor Gomez seconded by Supervisor Campbell and carried unanimously, the Board approved the Public Health Services District Consent Agenda as presented.

 

3. FLOOD CONTROL DISTRICT – the Board of Supervisors will convene as the Board of Directors of the Greenlee County Flood Control District and will reconvene as the Board of Supervisors following consideration of these items:
4. Consent Agenda
5. Clerk of the Board:  Consideration of approval of Flood Control

District expense warrants in excess of $1,000.00

 

Upon motion by Supervisor Gomez seconded by Supervisor Campbell and

carried unanimously, the Board approved the Flood Control District

Consent Agenda as presented.

 

4. Tim Sumner, Sheriff
5. Discussion/Action to consider approval of contract with Mutualink as a

sole source provider to provide components of an emergency

interoperability system between GCSO and School Districts in Greenlee

County in the total amount of $500,000.00, $250,000.00 of which to be

spent in the current fiscal year, to be paid exclusively with funds

provided by the State for this purpose.

 

Mr. Sumner discussed the Mutuallink contract that the state appropriated funds for in 2021 was specifically for schools safety. He stated the first phase is done and is looking forward for the continuation of the next phases to provide for school safety and first responders. He explained only 50% will be spent in this fiscal year $250,000 and the remainder $250,000 will be spent in the next fiscal year.

 

Marc Taylor with Mutual presented a power point, he gave an update on the completed first phase and what the next phases are and how it looks like for Greenlee County Schools and Law enforcement. He further explained that in addition to further upgrades, phase two includes expanding and building out infrastructure to the Blue school. He stated that teachers and law enforcement will get all necessary training.

 

Upon motion by Supervisor Campbell seconded by Supervisor Gomez and

carried unanimously, the Board approved the agenda as presented.

 

5. Tony Hines, Public Works Fleet/Facilities Manager
6. Discussion/Action to consider repair/replace alternatives for the weather

damaged Loma Linda Park playground cover and to solicit bids for a

metal shade structure to cover Loma Linda Park playground.

 

Mr. Hines discussed the damage to the playground cover at the Loma Linda Park and asked for permission to solicit bids to replace the fabric cover with a metal structure using ARPA funds.

 

Upon motion by Supervisor Campbell seconded by Supervisor Gomez and

carried unanimously, the Board approved to single source for the metal shade structure over the Loma Linda Park Playground to Ward Brothers.

 

Supervisor Campbell amended his motion proceed with a quote from Ward Brothers as a sole source provider if no other bidders respond and if other providers to respond to present the written bids to the supervisors at a later meeting.  The motion was seconded by Supervisor Gomez and carried unanimously.

 

1. Discussion/Action regarding updated request for field vehicle for County

Engineer

 

Mr. Hines discussed the Engineering department vehicle, he stated the vehicle package requested is not available in the fleet pricing area, and now needs to be out of regular purchasing, which is 2,800 to 3,000 higher. Normally there’s a fleet discount but it’s not available with the trail boss package that is requested.

 

Upon motion by Supervisor Campbell seconded by Supervisor Gomez and

carried unanimously, the Board approved the adjusted purchasing amount not to

exceed $3,000 increase of the initial amount requested.

 

1. Discussion/Action to consider replacement of the diesel fuel tank in

Duncan and entering into a requirement contract with Synergy for fuel.

 

Mr. Sumner responded to the agenda item, he discussed his concerns regarding

the agenda item not being properly agenized. He would like to see a contract

before the board decides.

 

Mr. Rapier addressed Mr. Sumner’s concerns language on the agenda request form being different than the language of the agenda item on the agenda explaining that agenda request forms are for the convenience of the Board staff band the agenda language must give the public notice of the topic to be discussed.

 

Mr. Rapier also discussed the nature of the contract with the requirements clause and explaining that under the contract, would supply the tank.  He discussed the possibility of asking Synergy to limit the exclusivity of the contract to just the diesel fuel tank in Duncan.  He said that more study is needed before making a recommendation to the Board and that he would report on the progress at the next Board meeting.

 

The board gave Mr. Rapier direction regarding the contract.

 

6. Austin Adams, Deputy County Administrator
7. Discussion/Action to consider purchasing necessary components to

upgrade and update the Sheriff’s Office Spillman system

 

Mr. Sumner responded and said he thinks the Sheriff’s Office should present agenda items regarding the Spillman software system used by the Sheriff’s office.

 

Mr. Adams stated he had a discussion with Motorola reps, to verify the compatibility of the proposed software system to accommodate the split with the town of Clifton.  The proposal is a 5-year agreement for service and support. The total proposed amount is budgeted in the CIP.

 

Upon motion by Supervisor Campbell seconded by Supervisor Gomez and

carried unanimously, the Board approved the agenda as presented in an amount

not to exceed $368,824.59

 

7. Derek Rapier, County Administrator and Bianca Castañeda, Clerk of the Board
8. County and State budget and legislative issues

 

Mr. Rapier discussed legislative issues, and concerns that the legislature could try to shift financial burdens to the county with can affect county operations.  He discussed the latest projected two-year budget deficit of approximately $800M. He discussed ongoing legislative efforts to solve election calendar issues.

 

County half-cent and state shared sales tax revenues presented and discussed.

 

1. Calendar and Events

 

Calendar and event were discussed.

 

8. Consent Agenda
9. Clerk of the Board: Consideration of approval of minutes to previous

meetings: 11/07/2023; 11/21/2023;12/12/2024

1. Clerk of the Board: Consideration of approval of expense warrants in

excess of $1,000.00 – Voucher 7019; 7020; 7021

1. Clerk of the Board: Consideration of approval for Resolution No. 24-01-01 Regarding Designation of Emergency Voting Locations for the 2024 Elections
2. Chief Finance Officer: Consideration of approval of General Fund loans

in the amount of $ 446.93 to be reimbursed upon receipt of funds: Fund 159 – $329.76; Fund 304 – $117.17

1. Elections Director: Consideration of designation of Polling Places/Vote

Centers for the 2024 Presidential Preference, Election to be held on

              March 19, 2024 and the Primary Election to be held on August 6, 2024,

              and the 2024 General Election to be held on November 5, 2024 pursuant

              to Arizona Revised Statutes §16-411

1. Superior Court Judge: Consideration of approval for reappointment of

Justice of the Peace Pro Temps Richardo Guerena and Mindy Claridge

1. Public Works – Roads – Consideration of approval for employment

transaction form: T. Breshears

1. Chief Probation Officer: Consideration of approval for employment

transaction form: D. Chavarria, Deputy Probation Officer; J. Altamirano,

Deputy Probation Officer

 

Upon motion by Supervisor Gomez seconded by Supervisor Campbell and

carried unanimously, the Board approved the consent agenda as presented.

 

9. Supervisor Reports (Pursuant to A.R.S. §38-431.02(K), individual supervisors may present brief summaries of current events, but no discussion may occur, and no action may be taken regarding anything that is presented)

 

Supervisor Campbell attended a meeting of the Agricultural and Rural Affairs NACO committee which he is a member of where there was discussion regarding the upcoming NACo Conference, well attended meeting.

 

Supervisor Gomez attended the CSA Board meeting in December, and the CSA legislative reception in January.  He stated that other meetings he attended while in Phoenix were also very beneficial. He also attended the Greenlee County EAC Advisory Committee meeting held at the social club which highlighted the small business development center and recognized Greenlee County nominee Juliann Hernandez small-business woman of the year.

 

Chairman Lunt attended the Governor’s State of the State speech at the capital and expressed his appreciation to CSA for their function and support.

 

At Chairman Lunt’s direction and as part of his report, Mr. Rapier reported on the January ECO meeting where former Speaker of the House, Rusty Bowers and water law attorney David Brown gave presentations on Arizona’s water situation and discussed the pressure to move water from rural to urban areas.

 

10.    Adjournment

 

There being no further business to come before the Board of Supervisors,

the meeting was adjourned at 9:25 a.m.

 

 

APPROVED: /s/ Richard Lunt, Chairman

 

ATTEST: /s/ Bianca Castaneda, Clerk of the Board

 

All agenda items are for discussion and/or action as deemed necessary. The Board reserves the right to consider any matter out of order. The Board may retire into Executive Session for any of the purposes that are allowed by law, including but not limited to legal advice and/or personnel matters; as authorized by A.R.S.  §38-431.et.seq. Persons with a disability may request accommodation for special assistance by contacting Bianca Castañeda at 928-865-2072 (TDD 928-865-2632). Requests should be made as soon as possible to allow time for arrangement of the accommodation.

• 2024-01-23-BOS-Agenda-with-minutes pdf (289kb) [ download ]